TRAILS AT MONTEREY COMMUNITY DEVELOPMENT DISTRICT

MIAMI-DADE COUNTY REGULAR BOARD MEETING APRIL 25, 2023
6:30 P.M.

Special District Services, Inc. 8785 SW 165th Avenue, Suite 200
Miami, FL 33024

www.trailsatmontereycdd.org 786.347.2711 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA TRAILS OF MONTEREY
COMMUNITY DEVELOPMENT DISTRICT
Kendall Executive Center 8785 SW 165th Avenue, Suite 200
Miami, FL 33193
REGULAR BOARD MEETING
April 25, 2023
6:30 p.m.

Call to Order
Proof of Publication…	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
February 28, 2023 Regular Board Meeting Minutes…	Page 2
Old Business
Discussion Regarding Request for Study submitted for Chavez Residence for Encroachment at 1860 SW 155th Ave.
Update Regarding District Engineer Lake Bank Inspections (Reported by the Chavez Residence Representative)…	Page 7
Discussion Regarding Bond Options for Lake Bank Restoration Project & FY 2023/2024 Proposed Budget
New Business
Discussion Regarding Outflow Lines from Private Properties onto Lake Banks
Administrative Matters
Financial Update…	Page 12
Board Member/Staff: Additional Comments/Requests
Adjourn

MIAMI-DA.DE

STATE OF FLORIDA COUNTY OF MIAMI-DADE:

Before the undersigned authority personally appeared MARIA MESA, who on oath says that he or she is the LEGAL CLERK, Legal Notices of the Miami Daily Business Review f/k/ a Miami Review, a daily  (except Saturday,  Sunday and Legal Holidays) newspaper, published at Miami in Miami-Dade County, Florida; that the attached copy of advertisement, being a Legal Advertisement of Notice in the matter of

TRAILS AT MONTEREY COMMUNITY DEVELOPMENT DISTRICT - FISCAL YEAR 2022/2023 REGULAR MEETING SCHEDULE

in the XXXX Court,
was published in said newspaper by print in the issues of and/or by publication on the newspaper's website, if authorized, on

10/17/2022

Affiant further says legal

with all Florida

I

;3
(SEAL)
MARIA MESA personally known to me

.--;,? ;'#,-;.._ BARBARA THOMAS

,.,:..,J'l-,·•-··•o-r.f../ Expires November 2, 2025
·•:.f: .f. •···  !l-OrrJfu'.f Thru Troyfain lnsurnncc IJ-00-3<35-7019

;\/	¾ 'f.\ Commission# HH 187442

Page 1

TRAILS AT MONTEREY COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
FEBRUARY 28, 2023

CALL TO ORDER

Mrs. Perez called the Trails at Monterey Community Development District (the “District”) Regular Board Meeting of February 28, 2023, to order at 6:43 p.m. in the Kendall Executive Center located at 8785 SW 165th Avenue, Suite 200, Miami, Florida 33193.

PROOF OF PUBLICATION

Mrs. Perez presented proof of publication that notice of the Regular Board Meeting had been published in the Miami Daily Business Review on October 17, 2022, as part of the District’s Fiscal Year 2022/2023 Meeting Schedule, as legally required.

ESTABLISH A QUORUM

Mrs. Perez stated that the attendance of Chairman Juan Sanhueza and Supervisors Carlos Delgado and Olga Nadal constituted a quorum and it was in order to proceed with the meeting.

Staff in attendance included: District Manager Gloria Perez of Special District Services, Inc.; General Counsel Ginger Wald of Billing, Cochran, Lyles, Mauro & Ramsey, P.A.; and District Engineer Angel Camacho of Alvarez Engineers, Inc.

Also present were Miguel Reto of Landshore Enterprises and Andy Gonzalez, a District resident.

DECLARING BOARD VACANCIES

Mrs. Perez advised that Seats 3 and 4 were up for election during the 2022 electoral process and no one had qualified for either seat. Therefore, it would be in order to make a motion declaring both seats as vacant.

A MOTION was made by Supervisor Delgado, seconded by Supervisor Sanhueza and unanimously passed declaring vacancies in Seats 3 and 4, with both terms expiring in 2026.

APPOINTMENT TO VACANCY

Mr. Gonzalez expressed his interest in joining the Board. A discussion ensued.

A MOTION was made by Supervisor Delgado, seconded by Supervisor Sanhueza and unanimously passed appointing Andy Gonzalez to fill the vacancy and unexpired term of office in Seat No. 3, which term expires in 2026. Mr. Gonzalez has provided all the necessary documentation and it has been determined that he is a qualified candidate eligible for appointment.

ADMINISTER OATH OF OFFICE AND REVIEW BOARD MEMBER DUTIES & RESPONSIBILITIES

Mrs. Perez, Notary Public in the State of Florida, administered the Oath of Office to Mr. Gonzalez, who was given the standard new Board Member package, which outlines the responsibilities and duties and

contains all the appropriate forms to be completed and submitted. A 2022 Form 1 was provided (due to the Supervisor of Elections’ Office within 30 days), along with a copy of the Florida Commission on Ethics.

ELECTION OF OFFICERS

Mrs. Perez announced that Nancy Nguyen, an Associate with Special District Services, Inc., would be taking over the District as the District Manager, effective today.

Mrs. Perez stated that it would be in order to elect Officers of the District. She noted that Nancy Nguyen should be named as the Secretary/Treasurer and she indicated the roles of Armando Silva and herself regarding appointment to office. She stated nominations would be in order for Chairperson and Vice-Chair with the remaining three Supervisors being designated as Assistant Secretaries.

A discussion ensued and the following slate of officers was nominated:

Chairperson – Juan Sanhueza
Vice Chairperson – Carlos Delgado
Assistant Secretary – Olga Nadal
Assistant Secretary – Andy Gonzalez
Secretary/Treasurer – Nancy Nguyen
Assistant Secretaries - Armando Silva and Gloria Perez (District Managers with Special District Services, Inc. in Mrs. Nguyen’s absence)

A MOTION was made by Supervisor Delgado, seconded by Supervisor Gonzalez and unanimously passed electing the Slate of Officers, as nominated.

ADDITIONS OR DELETIONS TO AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
1. October 25, 2022, Regular Board Meeting

The minutes of the October 25, 2022, Regular Board Meeting were presented for approval.

There being no changes, a MOTION was made by Supervisor Delgado, seconded by Supervisor Nadal and unanimously passed approving the minutes of the October 25, 2022, Regular Board Meeting, as presented.

NEW BUSINESS
Discussion Regarding Encroachment at 1860 SW 155th Avenue

Mrs. Perez noted that all communications and images pertaining to the encroachment onto District owned property regarding the Chavez residence located at 1860 SW 155th Avenue had been forwarded to all the Board Members in advance of today’s meeting.

Ms. Wald provided an overview of the information provided and a discussion ensued, followed by the following:

A MOTION was made by Supervisor Delgado, seconded by Supervisor Sanhueza, and unanimously passed granting an extension of time for the Chavez residence located at 1860 SW 155th Avenue allowing for Mr. Chavez to provide an engineer’s report for the claims that he and his representative have made; and for said engineer’s report to be submitted to the District Manager prior to April 14, 2023, which will be presented at the next scheduled meeting, currently set for April 25, 2023.

Mr. Chavez’s representative, Griselle Marino, mentioned the following properties as having encroachments, which will be looked into and forwarded to the District Engineer for verification of compliance and/or to determine if an encroachment has been identified:

1740 SW 155 Place
1739 SW 155 Place
15659 SW 17 Terrace
15658 SW 16 Street (cactus)
1660 SW 155 Court
15683 SW 14 Street – This property is not located within District boundaries

Consider District Counsel Request for Adjustment to Fee Structure

A letter was presented in the meeting book, which outlined the revised fee structure. The proposed rate increase will take effect April 1, 2023.

A MOTION was made by Supervisor Delgado, seconded by Supervisor Sanhueza and unanimously passed approving District Counsel’s request for an adjustment to the fee structure, as presented.

Consider District Engineer Request for Adjustment to Fee Schedule

The Board went over the information presented:

A MOTION was made by Supervisor Delgado, seconded by Supervisor Sanhueza and unanimously passed approving the District Engineer’s request for an adjustment to the fee structure, as presented.

Discussion Regarding District Engineer Lake Bank Inspections

Mrs. Perez advised that erosion issues had been identified and that Angel Camacho of the Alvarez Engineering was at today’s meeting as well as Miguel Reto of Landshore Enterprises, who had provided a handout of his findings (attached hereto) for the Board’s review.

Mr. Reto noted that he conducted a visual inspection of the lakes and went on to review the information provided in the handout and addressed the Board’s questions and concerns. He provided an overview of the recommended application method quoted in the handout and also information for different application methods and the corresponding life expectancies for each method. Mr. Reto noted that there were several contributing factors that caused the erosion or contributed to it, including but not limited to wind, soil, run off water from homes, etc. and recommended soil testing and a survey to be conducted for a full engineering evaluation of the conditions. He further noted the importance of the preservation areas not being altered or disturbed.

Mrs. Perez explained the procedure of going out for bids and Ms. Wald reviewed the cost options.

District management was directed to run cost options and to look into what bond and loan options were available for an upcoming meeting.

A MOTION made by Supervisor Delgado, seconded by Supervisor Sanhueza, and unanimously passed authorizing Landshore Enterprises, LLC to proceed with the soil testing and surveying of the lakes for a not to exceed cost of $15,000; simultaneously authorizing District Counsel to prepare an agreement and for District management to execute on behalf of the District.

OLD BUSINESS

There were no Old Business items to come before the Board.

ADMINISTRATIVE MATTERS
1. Financial Update

Mrs. Perez presented the monthly financial statements presented in the meeting book. Available funds as of January 31, 2023, were $274,624.71.

A MOTION was then made by Supervisor Nadal, seconded by Supervisor Delgado and unanimously passed ratifying the financial transactions and reports, as presented.

BOARD MEMBER/STAFF ADDITIONAL COMMENTS/REQUESTS

There were no closing comments from Board Members or staff.

ADJOURNMENT

There being no further business to come before the Board, a MOTION was made by Supervisor Sanhueza, seconded by Supervisor Gonzalez adjourning the meeting at 7:37 p.m. The MOTION carried unanimously.

ATTESTED BY:

Secretary/Assistant Secretary	Chairman/Vice-Chair

1740 SW 155 Place, Miami, FL 33185 – Palm trees are on private property

1739 SW 155 Place, Miami, FL 33185 – Palm tree is planted on private property, but growing over lake bank

15659 SW 17 Terrace, Miami, FL 33185 – Encroachment letter sent.

15658 SW 16 Street, Miami, FL 33185 – Encroachment letter sent.

1660 SW 155 Court, Miami, FL 33185 – During the March 23, 2021 Regular Board Meeting, it was determined that this property boundary was 3.6’ from the property fence. The landscape is within the property boundaries.

15683 SW 14 Street, Miami, FL 33185 – This property is NOT in the Trails at Monterey CDD

15529 SW 19 Lane, Miami, FL 33185 – Encroachment letter sent.

15658 SW 18 Lane, Miami, FL 33185 – Trees are on private property, but branches are over the lake bank.

15644 SW 18 Street, Miami, FL 33185 & 15626 SW 18 Street, Miami, FL 33185 – Encroachment letter sent to both properties.

Trails At Monterey Community Development District

Financial Report For March 2023

Trails At Monterey Community Development District
Budget vs. Actual
October 2022 through March 2023

Oct '22 - Mar 23	22/23 Budget	$ Over Budget	% of Budget	
Income				
363.100 ꞏ Administrative Assessments	54,651.69		57,438.00		-2,786.31		95.15%	
363.101 ꞏ Maintenance Assessments	35,461.36		37,394.00		-1,932.64		94.83%	
363.810 ꞏ Debt Assessments	208,058.69		219,413.00		-11,354.31		94.83%	
363.820 ꞏ Debt Assessment-Paid To Trustee	-197,977.85		-206,248.00		8,270.15		95.99%	
363.830 ꞏ Assessment Fees	-2,864.15		-6,285.00		3,420.85		45.57%	
363.831 ꞏ Assessment Discounts	-11,574.58		-12,570.00		995.42		92.08%	
369.401 ꞏ Interest Income	2,915.83		300.00		2,615.83		971.94%	
369.402 ꞏ Carryover From Prior Year	0.00		20,295.00		-20,295.00		0.0%	
Total Income	88,670.99		109,737.00		-21,066.01		80.8%	
Gross Profit	88,670.99		109,737.00		-21,066.01		80.8%	
Expense								
511. ꞏ Professional Fees								
511.310 ꞏ Engineering	4,212.97		2,500.00		1,712.97		168.52%	
511.315 ꞏ Legal Fees	2,325.00		10,500.00		-8,175.00		22.14%	
511.320 ꞏ Audit Fees	0.00		3,600.00		-3,600.00		0.0%	
Total 511. ꞏ Professional Fees	6,537.97		16,600.00		-10,062.03		39.39%	
511.122 ꞏ Payroll Tax Expense	61.20		400.00		-338.80		15.3%	
511.131 ꞏ Supervisor Fee	800.00		5,000.00		-4,200.00		16.0%	
511.301 ꞏ Aquatic/Stormwater Management	3,120.00		7,350.00		-4,230.00		42.45%	
511.302 ꞏ Mitigation Maintenance	0.00		3,300.00		-3,300.00		0.0%	
511.303 ꞏ Lake Easement/Landscaping	7,200.00		22,000.00		-14,800.00		32.73%	
511.311 ꞏ Management Fees	15,756.00		31,512.00		-15,756.00		50.0%	
511.312 ꞏ Secretarial Fees	1,800.00		3,600.00		-1,800.00		50.0%	
511.314 ꞏ Website Management	375.00		750.00		-375.00		50.0%	
511.318 ꞏ Assessment/Tax Roll	0.00		6,000.00		-6,000.00		0.0%	
511.450 ꞏ Insurance	6,134.00		6,000.00		134.00		102.23%	
511.480 ꞏ Legal Advertisements	101.58		750.00		-648.42		13.54%	
511.512 ꞏ Miscellaneous	215.84		1,550.00		-1,334.16		13.93%	
511.513 ꞏ Postage and Delivery	96.68		300.00		-203.32		32.23%	
511.514 ꞏ Office Supplies	223.05		600.00		-376.95		37.18%	
511.515 ꞏ Miscellaneous Maintenance	600.00							
511.540 ꞏ Dues, License & Subscriptions	175.00		175.00		0.00		100.0%	
511.733 ꞏ Trustee Fees	0.00		3,500.00		-3,500.00		0.0%	
511.734 ꞏ Continuing Disclosure Fee	0.00		350.00		-350.00		0.0%	
Total Expense	43,196.32		109,737.00		-66,540.68		39.36%	
Net Income	45,474.67		0.00		45,474.67		100.0%	

TRAILS AT MONTEREY COMMUNITY DEVELOPMENT DISTRICT MONTHLY FINANCIAL REPORT
MARCH 2023

REVENUES	
Annual Budget
10/1/22 - 9/30/23	
Actual Mar-23	Year To Date Actual
10/1/22 - 3/31/23	
ADMINISTRATIVE ASSESSMENTS	57,438	827	54,652	
MAINTENANCE ASSESSMENTS	37,394	538	35,461	
DEBT ASSESSMENTS	219,413	3,157	208,059	
OTHER REVENUES	0	0	0	
INTEREST INCOME	300	0	2,916	
				
Total Revenues	$	314,545	$	4,522	$	301,088	
				
EXPENDITURES				
MAINTENANCE EXPENDITURES				
AQUATIC/STORMWATER MANAGEMENT	7,350	520	3,120	
MITIGATION MAINTENANCE	3,300	0	0	
LAKE EASEMENT/LANDSCAPE MAINTENANCE	22,000	1,200	7,200	
ENGINEERING/INSPECTIONS	2,500	843	4,213	
MISCELLANEOUS MAINTENANCE	0	0	600	
TOTAL MAINTENANCE EXPENDITURES	$	35,150	$	2,563	$	15,133	
				
ADMINISTRATIVE EXPENDITURES				
SUPERVISOR FEES	5,000	400	800	
PAYROLL TAXES (EMPLOYER)	400	31	61	
MANAGEMENT	31,512	2,626	15,756	
SECRETARIAL	3,600	300	1,800	
LEGAL	10,500	0	2,325	
ASSESSMENT ROLL	6,000	0	0	
AUDIT FEES	3,600	0	0	
INSURANCE	6,000	0	6,134	
LEGAL ADVERTISING	750	0	102	
MISCELLANEOUS	1,550	103	216	
POSTAGE	300	43	97	
OFFICE SUPPLIES	600	84	223	
DUES & SUBSCRIPTIONS	175	0	175	
TRUSTEE FEES	3,500	0	0	
CONTINUING DISCLOSURE FEE	350	0	0	
WEBSITE MANAGEMENT	750	62	374	
TOTAL ADMINISTRATIVE EXPENDITURES	$	74,587	$	3,649	$	28,063	
				
TOTAL EXPENDITURES	$	109,737	$	6,212	$	43,196	
				
REVENUES LESS EXPENDITURES	$	204,808	$	(1,690)	$	257,892	
				
BOND PAYMENTS	(206,248)	(3,094)	(197,978)	
				
BALANCE	$	(1,440)	$	(4,784)	$	59,914	
				
COUNTY APPRAISER & TAX COLLECTOR FEE	(6,285)	(45)	(2,864)	
DISCOUNTS FOR EARLY PAYMENTS	(12,570)	(45)	(11,575)	
				
EXCESS/ (SHORTFALL)	$	(20,295)	$	(4,874)	$	45,475	
				
CARRYOVER FROM PRIOR YEAR	20,295	0	0	
				
NET EXCESS/ (SHORTFALL)	$	-	$	(4,874)	$	45,475	

Bank Balance As Of 3/31/23	$	276,781.92	
Accounts Payable As Of 3/31/23	$	10,349.39	
Accounts Receivable As Of 3/31/23	$	-	
Available Funds As Of 3/31/23	$	266,432.53	

Trails At Monterey Community Development District Check Register
February 2023 - March 2023

Check #	Date	Vendor	Amount	
2‐1	2/16/2023	Alvarez Engineers, Inc.	150.00	
2‐2	2/16/2023	Billing, Cochran, Lyles, Mauro & Ramsey	400.00	
2‐3	2/16/2023	Modern Image Landscape & Design	1,200.00	
2‐4	2/16/2023	Special District Services, Inc.	3,103.79	
2‐5	2/16/2023	U.S. Bank (Tax Receipts)	190,799.70	

3‐1	
3/7/2023	
Allstate Resource Management, Inc.	
1,040.00	
3‐2	3/7/2023	Alvarez Engineers, Inc.	1,920.00	
3‐3	3/7/2023	Modern Image Landscape & Design	1,200.00	
3‐4	3/7/2023	Special District Services, Inc.	3,042.84	
3‐5	3/7/2023	U.S. Bank (Tax Receipts)		4,083.95		
TOTAL			206,940.28	

TRAILS AT MONTEREY CDD TAX COLLECTIONS
2022-2023

#	

ID#	

PAYMENT FROM	

DATE	

FOR	

Tax Collect Receipts	

Interest Received	

Commissions Paid	

Discount	

Net From Tax Collector	Admin.
Assessment Income (Before Discounts & Fee)	Maint Assessment Income (Before Discounts & Fee)	Debt Assessment Income (Before Discounts & Fee)	Admin.
Assessment Income (After Discounts & Fee)	Maint Assessment Income (After Discounts & Fee)	Debt Assessment Income (After Discounts & Fee)	

Debt Assessments Paid to Trustee	
									$314,245.00	$57,438.00	$37,394.00	$  219,413.00	$57,438.00	$37,394.00	$  219,413.00		
									$295,390.00	$53,992.00	$35,150.00	$  206,248.00	$53,992.00	$35,150.00	$  206,248.00	206,248.00	
1	1	Miami-Dade Tax Collector	11/23/22	NAV Taxes	$	30,406.03		$	(291.49)	$	(1,257.08)	$	28,857.46	$	5,558.18	$	3,618.35	$	21,229.50	$	5,275.01	$	3,434.10	$	20,148.35	$	20,148.35	
2	2	Miami-Dade Tax Collector	11/25/22	NAV Taxes	$	17,332.80		$	(166.40)	$	(693.22)	$	16,473.18	$	3,168.25	$	2,062.64	$	12,101.91	$	3,011.08	$	1,960.35	$	11,501.75	$	11,501.75	
3	3	Miami-Dade Tax Collector	12/07/22	NAV Taxes	$  214,776.00		$	(2,061.85)	$	(8,590.17)	$  204,123.98	$	39,258.75	$	25,558.80	$  149,958.45	$	37,311.48	$	24,291.25	$  142,521.25	$  142,521.25	
4	4	Miami-Dade Tax Collector	12/22/22	NAV Taxes	$	11,304.00		$	(109.06)	$	(399.40)	$	10,795.54	$	2,066.25	$	1,345.20	$	7,892.55	$	1,973.24	$	1,284.70	$	7,537.60	$	7,537.60	
5	5	Miami-Dade Tax Collector	01/11/23	NAV Taxes	$	13,620.57		$	(131.51)	$	(468.91)	$	13,020.15	$	2,489.82	$	1,620.85	$	9,509.90	$	2,380.00	$	1,549.40	$	9,090.75	$	9,090.75	
6	6	Miami-Dade Tax Collector	02/09/23	NAV Taxes	$	6,028.80		$	(59.08)	$	(120.56)	$	5,849.16	$	1,102.00	$	717.44	$	4,209.36	$	1,069.11	$	696.10	$	4,083.95	$	4,083.95	
7	Int - 1	Miami-Dade Tax Collector	02/13/23	Interest		$	181.94			$	181.94	$	181.94			$	181.94			$	-	
8	7	Miami-Dade Tax Collector	03/08/23	NAV Taxes	$	4,521.60		$	(44.76)	$	(45.24)	$	4,431.60	$	826.50	$	538.08	$	3,157.02	$	810.00	$	527.40	$	3,094.20	$	3,094.20	
9									$	-							$	-	
10									$	-							$	-	
11									$	-							$	-	
12									$	-							$	-	
13									$	-							$	-	
14									$	-							$	-	
15									$	-							$	-	
					
$  297,989.80	
$  181.94	
$  (2,864.15)	
$  (11,574.58)	
$ 283,733.01	
$  54,651.69	
$  35,461.36	
$  208,058.69	
$  52,011.86	
$  33,743.30	
$  197,977.85	
$ 197,977.85	

Assessment Roll = $314,251.20	Note: $314,245, $57,438, $37,394 and $219,413 are 2022/2023 Budgeted assessments before discounts and fees.
$295,390, $53,992, $35,150 and $206,248 are 2022/2023 Budgeted assessments after discounts and fees.

$  297,989.80		
$	181.94	$  283,733.01	
$  (54,651.69)	$  (52,011.86)	
$  (35,461.36)	$  (33,743.30)	
$ (208,058.69)	$ (197,977.85)	
$	-	$	-